Now that you have the youth interested in scouting, this is the time to educate the parents and get the family signed up. Approach the night as a Sign Up Night not a Recruitment event, you have a youth attending your pack meeting, ready to go. Your job is to get the family signed up. Go into the night with the approach that no one leaves without filling out an application and paying their initial fees.
The Marketing and Membership Hub has a Sign Up Night Playbook available to help set up a successful event.
Prior to Sign Up Night
Sign Up Night Set Up
Information for New Boy Scout Parents and Volunteers, let’s get you started….
Welcome to the adventure of Scouting in the Chief Seattle Council. Whether you are crossing over from a Cub Scout Pack into an existing troop, someone brand new to Scouting, or building a new Troop, we are here to help you begin your journey. If you are unable to find the answers you need in the information provided here, please contact your Unit Leader or District Executive.
This is an exciting time, your journey to Eagle Scout is just beginning. A Troop functions very differently than a Pack. A Troop is youth-led. Advancements include both rank advancements and merit badges. Rank advancement is based on completing skills and outings, and is not limited to an annual cross-over event. Merit badges provide an opportunity to learn about a wide variety of subjects and interests. Merit badges also play an important role of the journey to Eagle.
Starting a new troop is exciting and involves a solid partnership between the Council professional and volunteers who will serve the members of the new unit.
To keep current on what is going on in our program there are several sources:
Eagle Scout is the highest rank that is attainable in the Boy Scouts of America program. Being an Eagle Scout will tell people much about who you are and provides a gateway to scholarships and job opportunities.
There are many ways to volunteer at a Troop. Some of the opportunities require direct contact with youth, while others require little. Some opportunities occur regularly and some are intermittent. Our most successful Troops have all families doing something.
For those volunteering with youth you must be registered with the BSA and complete our Youth Protection Training module:
Each Cub Scout Pack, Boy Scout Troop or Venturing Crew is part of the community by partnering with a local organization to help guide and nurture the unit. Chartering organizations may be civic, faith-based, or educational organizations. By partnering with a local, community based organization, units will reflect the personality of the community it is serving.
For more information about how our Chartering Partner relationship works, click here.
Here is a fact sheet about our Chartering Partners, who they are and how many units they sponsor.
All instructors, support instructors and youth instructors are required to pre-register for PTC. Staff is only charged $15. For the purposes of having accurate counts for the caterer, we ask that all staff, pre-register online as soon as possible.
If you are teaching a class by yourself and don’t have a buddy then please try and secure one. As we know things happen. We’ve all had those 3 AM phone calls with unexpected emergencies that call us away. If you have a backup, we won’t have to cancel the class and disappoint the participants. Please email me with the contact info (name, email address) of your teaching buddy so that our records are complete.
Send the names of all assistant instructors (including youth) to PTC Administration (firstname.lastname@example.org). We want to know who they are so they can be properly recognized and thanked. All assistant instructors must register for the event.
Send your printing requirements to West Niver (email@example.com), by the end of the day, Saturday, October 13th. West will print your documents and they will be there for you in the morning with your instructor packet. Please keep printing requests to a minimum. Please note, we are not able to reimburse for any printing costs you personally incur.
Please email your presentation materials (syllabus, PowerPoint, handouts, etc.) to Gary Burd (firstname.lastname@example.org) so he can post the materials to https://seattlebsa.org/ptc-documents/2018. If your files are too large to email, please use https://wetransfer.com/ to upload and send the files.
Classroom assignments can be seen in the days leading up to PTC on the PTC Dashboard. Classroom assignments are not final until Friday morning, October 19th.
Each classroom has a computer with internet access and a ceiling mounted projector. Please present from a thumb-drive using the classroom computer.
We prefer that you use the classroom computer for presenting instead of a personal laptop. Using the classroom computer helps smooth the transition between classes. If you do choose to use your own laptop for presenting, please be aware that that you are not allowed to disconnect the classroom computer from the projector and there is no IT support for troubleshooting connectivity problems with your laptop.
Detailed instructions on how to use the equipment will be emailed to you the week before PTC and will be printed in your instructor packet. Wi-Fi is available on campus.
If your class has any special facility needs, please let Dale Rae (email@example.com) know by Monday, October 15th. Some examples of special needs are: VHS (video tape capability is NOT standard), unobstructed floor space, access to water for cooking, outdoor access, anything not in a modern tech-savvy classroom. DVDs can be played in on the classroom computers.
Be prepared: bring your own whiteboard markers just in case your classroom doesn't have any.
Please be aware that there are six sessions in most classrooms during the day, so please be mindful of the shared space.
Participants are asked to submit an evaluation and attendance record for each class session. Evaluations are used to plan next year’s PTC. The attendance record is used for the participant's official training record. Participants can submit evaluation and attendance records using the paper form printed on the back of their schedule or online at seaptc.org.
The process for paper forms is:
Hand out attendance stickers at the end of each class session. The attendance stickers are included in your instructor packet. The participant attaches the sticker in the space provided on the form and writes their feedback on the form.
The process for online evaluation is:
Display a four digit evaluation and attendance code on the last slide of your presentation or write the code on the whiteboard. The four digit evaluation and attendance code is included in the instructor packet and emailed to you the week before the event. The participant uses this code at seaptc.org to begin the evaluation process.
The sticker and four digit code serve as proof of attendance. Do not hand them out until the end of each class session.
If you are teaching a class in session 6, you will be given event patches for each participant. Hand these patches out in exchange for the paper form or the participant showing you the "Evaluation Completed" page on seaptc.org. Return the completed paper forms to PTC Administration in the Wellness Center before you leave for the day.
Classrooms open at 7am.
Opening ceremony starts at 8:15am SHARP!
Pick up your instructors packet at the “Instructors” location in the Wellness Center. There is a packet for each class. The packet contains the following:
Return any Scout Shop samples to the Scout Shop in the Wellness Center.
Session 6 instructors should return completed paper evaluation forms and unused event patches to PTC Administration in the Wellness Center.
Everybody entering your classroom should be wearing an official PTC name tag. Scouters without name tags should register and checkin at the Wellness Center. Non-scouters should go to security office on the ground floor of the College Center building for assistance. Please also be mindful that there are weekend classes being held in various rooms on campus, so you may encounter NSC students and faculty.
If you want to change your classes, email your requested changes to firstname.lastname@example.org before 6AM on Saturday morning. You can also request class changes at the walk-in registration table at the conference, but we prefer that you email us in advance. Due to classroom capacity constraints, we may not be able to accommodate all requests.
Click here to download a map and directions to North Seattle College.
Wear your scouting uniform if you have one.
Check-in and registration begins at 7:40am in the Wellness Center (Gym) on the East side of the college (closest to the freeway), with several large parking lots nearby. Parking is free for our event. The Wellness Center stands out, as it is one of two gray buildings on campus, and can be seen from I-5.
Pick up your printed schedule and badge in the Wellness Center.
The opening ceremony begins promptly at 8:15am; the final classes end at 4:45pm, and there will not be a closing ceremony.
The PTC has a mobile-friendly website at seaptc.org. Use the website to lookup your personal conference schedule, submit class evaluations and view a map of the campus. Login with the ID # printed on your schedule and badge.
You can easily connect with your new Scouting friends using the QR code printed on their badge. Scan the code with a QR reader to add the person’s contact info to your phone’s address book.
Lunch is included as part of your registration. There are two lunch time slots. You are assigned to one of these time slots based on your third session class. Please dine at the location and time printed on your schedule. If you requested a vegetarian, gluten free, or vegan lunch when you registered, then ask the PTC staff at your assigned lunch location for the lunch reserved for you.
Many of the classes require attendance all day in order to receive credit on your official BSA training record.
It is important to submit an evaluation and attendance record for each class. The attendance record is used as your official training record for the conference. The evaluations will be used to plan next year’s PTC. You can submit evaluation and attendance records from your mobile device at seaptc.org or use the paper form printed on the back of your schedule.
If you use the paper form to submit evaluation and attendance records, then be sure collect a sticker from each instructor as proof of your attendance. Give the paper form to the instructor of your last class to receive the event patch.
If you use seaptc.org to submit evaluation and attendance records, then show the evaluation completed page to the instructor of the last class to receive the event patch. You will receive a confirmation email at the end of the day with the details of your training record.
The Scout Shop is open from 7:30 AM to 4:45 PM in the College Center lobby.
Visit the Midway between 9:00 AM and 2:35 PM to meet representatives from scouting groups, programs and camps. The Midway is located on the upper level of the Wellness Center.
Please be mindful that North Seattle College is a public setting and that weekend classes will be in session with students throughout the campus, as well as other outside groups renting space on campus.
If you know of anyone who has not yet registered, walk-ins are of course welcome, but encourage them to avoid the line by registering online! We use the same online registration system for walk-ins (click this link to go to the registration form ). Online registration will remain open 24/7 through Saturday morning.
Visits to elementary schools are a vital part of our recruiting efforts and also a great way for families to see who, in their neighborhood, is involved in Cub Scouts. To know how to exactly approach a school to visit, please check out the information provided by National about how to make the relationship between Scouting and the school successful.
Lunch time is a good time for access, it does not interrupt the school day or the classroom. Once your Join Night is set, work with the school and their procedures to set up and distribute recruitment information during lunch time and advertise your night time registration meeting.
As an alternative to Lunch Time, a school "Meet Your Teacher" event is a good opportunity to introduce Elementary School boys to Scouting in the presence of their Parents.
Here are some great suggestions for spreading the word about your Cub Scout Pack and registration night in the local community:
NOVA Awards are designed in a way to make learning fun! These awards are optional. For each STEM topic there are 5 or 6 requirements for the scout to accomplish. For each Scout Rank - the requirements are the same, except they become more detailed and in depth as they progress.
The Nova Program is based upon the accomplishment of specific requirements and achievements for Cub Scouts and Webelos Scouts, merit badges for Boy Scouts, and activity areas for Venture Scouts. It has been designed to enhance those program activities, using adult counselors who are already familiar with STEM topics to guide Scout explorations and provide quality control to the advancement process.
Adults working with Scouts in the Nova Badge should be trained as a Nova Counselor.
SUPERNOVA Awards are designed to challenge those who like the STEM fields to learn even more. They are designed to be a longer term - requiring many hours and more in depth study of the field. At the Venturer level, the Supernova may require over 300 hours of work.
The Supernova Program gives Scouts the opportunity to learn fundamentals of STEM topics, while working for significant accomplishments in extending program activities through original STEM-based experiments and projects. Adult mentors who are accomplished and qualified STEM practitioners guide Scouts through the program, and provide quality advancement opportunities.
Adults working with Scouts in the Supernova Badge should be trained as a Supernova Mentor. Training available at the annual PTC, Aurora District Merit Badge Fair, or by special arrangement.
* The Nova & Super Nova awards are part of the
BSA advancement program, which includes Merit Badges.
* Therefore, the Counselors / Mentors follow all the
rules set up for the Merit badge counselors.
* Nova / Super Nova is an additional registration for Adults.
It is free, but requires paperwork and approvals.
* Youth Protection Training and Nova Counseling (code D83) is required.
* The list of approved STEM Counselors / mentors will be sent to the scoutmasters with the regular updates to the Merit Badge Counselor lists.
Counselors are Adults approved to work with and sign off on the Nova Awards. Nova Award adult counselors need to be registered with the Council. Except a parent working only with their Cub Scout, and no others.
Mentors are Adults approved to work with and sign off on the Super Nova Awards. Super Nova Award adult Mentors must be registered with the Council.
Potential counselors and or mentors must register with the Boy Scouts of America.
(1.) Complete the BSA's Adult Application form (if you are not registered with BSA currently) In the District position box at the top of the form, enter: code 52 Supernova Mentor or code 58 Nova Counselor.
(2.) Nova Counselors - Fill out pdf Nova Counselor form .(Code 58)
(3.) Supernova Mentors must fill out the pdf BSA Supernova Awards Mentor Information form (Code 52)
(You will be notified when your application is accepted)
(4.) Complete Youth Protection Training annually. (Go online at My.Scouting.org and take the appropriate Youth Protection Training)
(5.) Turn into your Advancement Chair, or District Merit Badge Counselor committee Chair, or your District Executive.
Renewal of this registration and youth protection training annually is necessary to continue as a Super Nova mentor. You will be contacted via email in April / or May to confirm registration. A Nova counselor may counsel any Scout, including his own daughter or son - although this is discouraged in order to offer a Scout the chance to meet a diverse group of outstanding adults. Supernova Mentors may NOT be the parent or unit leader of their son or daughter unless the Scout is in a group of participants. A Nova Counselor may also serve as a Supernova Mentor, with all the correct paperwork completed and with approved by the Council.
A Nova Counselor and Supernova mentor are both teachers and mentors to the Scout as he or she works on the Nova or Supernova award. A Nova Counselor need not be a specialist in STEM topics, but is willing to work with Scouts to facilitate their exploration and learning of the technical topics and completion of projects. A Supernova mentor is very much like a merit badge counselor for Boy Scouts but specializing in STEM topics in greater depth than in merit badges.
Nova counselors and Supernova mentors should be satisfied that each Scout under their guidance meets all the requirements set forth for the award. In this sense, a counselor or mentor is an examiner. In a larger sense, the real opportunity for a counselor/mentor lies in coaching - helping Scouts over the different hurdles of the requirements and helping make them aware of the deeper aspects of the subject from their knowledge and experience. Like merit badge counseling, you can not delete or add requirements to the program.
The Supernova mentor leads the Scout to learn by research and doing. The mentor may help a Scout by providing instruction and more in-depth guidance on the subject matter. However, the counselor or mentor must not complete the Scout's work on the requirements. The counselor or mentor must test the Scout to ensure that the work is completed to meet the requirements but may not modify the award requirements in the process. This standard ensures that the advancement requirements are fair and uniform for all Scouts.
Structure of the Program
This is the time to set the stage for a Cub Scout's lifetime of interest and curiosity about STEM fields. The Nova and Supernova awards are available to Wolf, Bear, and Webelos Scouts. Counselors should understand that the awards are optional and meant to be earned only after a Cub Scout has achieved his rank.
There are seven Nova awards, four for Science, and on for each of the T-E-M areas, and each Cub Scout & Webelo Scout can earn all seven. Completion of any Nova award earns the Scout the right to wear the Nova award patch. Completion of each additional Nova award is recognized by a pi (π) pin placed on the patch. Each of these awards builds on STEM-related adventures, involves hands-on activities, and often includes a field trip.
The seven Nova awards for Cub Scouts and Webelo Scouts are:
Click on the graphic to open a worksheet, or the Nova Guidebook.
Cub Scout Nova Awards Guide book (includes Supernova program)
There are two Supernova awards.
The Cub Scout Supernova award can be earned by Wolf or Bear Cub Scouts. The Webelos Supernova award can be earned by Webelos Scouts. Each boy may earn both Supernova awards, as long as he is registered in the appropriate program at the time he completes the requirements. The Supernova awards recognize superior achievement in the STEM fields and require significantly more effort by the Cub Scout than a nova awards. For Supernova Awards, a Super Nova Awards Mentor (who serves much like a Boy Scout’s merit badge counselor) is required. Completion of a Supernova award earns the Cub Scout or Webelos Scout the right to wear the Supernova award medal. Each of these awards involves STEM-related achievements (for Wolf and Bear Cub Scouts), achievements (for Webelos Scouts), and extensive independent work.
Click on the name for a worksheet to help with the award. Always consult the current book for any changes. You must use the most current book.
Structure of the Program
The Nova awards are available to all Boy Scouts and are optional. Requirements must be completed while registered as a Boy Scout and before aging out of the program.
There are four Nova awards—one for each of the STEM areas—and each Boy Scout can earn all four. Completion of any Nova award earns the Boy Scout the right to wear the Nova award patch. Completion of each additional STEM Nova award is recognized by a pi (π) pin placed on the patch. Each of these awards builds on STEM-related merit badges, involves hands-on activities, and often includes a field trip.
The four Nova awards for Boy Scouts are the following:
Click on the icon below to open a worksheet to use.
The Supernova awards recognize superior achievement in the STEM fields and require significantly more effort by the Boy Scout than the Nova awards. The Supernova awards are available to all Boy Scouts who have achieved the rank of First Class. The Supernova has two levels, and each Boy Scout may earn both Supernova awards.
Level 1 requires the Scout to have earned any three of the four Boy Scout Nova awards.
Level 2 requires completion of the fourth Boy Scout Nova award in addition to the Harris Supernova Award as a prerequisite.
For all Supernova awards, a mentor, who serves much like a merit badge counselor, is required. Completion of a Supernova award earns the Boy Scout the right to wear the Supernova award medal. Each of these awards involves completion of STEM-related merit badges, completion of Nova awards, and extensive independent work.
Click on the graphic to open the worksheet.
The Supernova awards include activity topics. An activity topic is a two-part, hands-on, high-level activity related to one of the STEM fields. Part 1 involves research, preparation, set up, coordination, and/or organization. Part 2 involves analysis and reflection, culminating in the creation of a report in any one of the available format options. See the “Supernova Activity Topics” chapter in your Boy Scout Nova Award Guidebook.
Structure of the Program
The Nova and Supernova awards are available to all Venturers. The awards are optional. Requirements must be completed while registered as a Venturer (with two exceptions as noted below) and before aging out. There are four Nova awards—one for each of the STEM areas. With slight variations, the Venturer Nova awards are equivalent to the Boy Scout Nova awards. Therefore, Nova awards in the same STEM field cannot be earned in both programs. Thus, Venturers can earn Nova awards in all fields for which they do not already have a Boy Scout Nova award. Completion of any Nova award earns the Venturer the right to wear the Nova award patch. Completion of each additional Nova award is recognized by a pi (π) pin placed on the patch. Each of these awards builds on STEM-related explorations involves hands-on activities and often includes a field trip. The activities are roughly comparable in scope, difficulty, and effort to Boy Scout merit badges, but with more freedom of choice.
The four Nova awards for Venture Scouts are the following:
Click on the icon below to open a worksheet to use.
There are three Supernova awards for Venturers - first, second, and third level awards - with each level being a prerequisite for the next. With slight variations, the first two levels of the Venturer Supernova awards are equivalent to the two levels of the Boy Scout Supernova awards. Therefore, Venturers who earned a Boy Scout Supernova award while a Boy Scout may use that to satisfy a prerequisite for the Venturer Supernova award at the next higher level.
Click on the graphic to open the worksheet.
The Supernova awards recognize superior achievement in the STEM fields and require significantly more effort by the Venturer than the Nova awards. In particular, the third-level Supernova award is best suited for college students, although it is attainable for highly motivated high school students. For all Supernova awards, a mentor, who serves much like a merit badge counselor, is required. Completion of a Supernova award earns the Venturer the right to wear the appropriate Supernova medal. Each of these awards involves completion of STEM-related explorations, completion of Nova awards, and extensive independent work. The Supernova awards include activity topics. An activity topic is a two-part, hands-on, high-level activity related to one of the STEM fields. Part 1 involves research, preparation, set up, coordination, and/or organization. Part 2 involves analysis and reflection, culminating in the creation of a report in any one of the available format options. See the “Supernova Activity Topics” chapter.
This is a pilot program through BSA National. Find more info at this link: https://stemscouts.org/pilot-program/